Per Art. 4 No. 2 of Regulation (EU) 2016/679, i.e. the General Data Protection Regulation (hereinafter referred to as the “GDPR”), “processing” refers to any operation or set of operations such as collection, recording, organization, structuring, storage, adaptation, alteration, retrieval, consultation, use, disclosure by transmission, dissemination, or otherwise making available, alignment, or combination, restriction, erasure, or destruction performed on personal data, whether by automated means or not.
I. Information about us as Controllers of your data II. The rights of users and data subjects III. Information about the data processing IV. Information sharing and disclosure V. Contact
I. Information about us as Controllers of your data
The party responsible for this Website (the “Controller”) for purposes of data protection law is:
Gründerhaus – Startup Villa Freie Universität Berlin Herr Hady Emami Altensteinstraße 40, 14195 Berlin
The Controller’s data protection officer is:
II. The rights of users and data subjects
With regard to the data processing to be described in more detail below, users and data subjects have the right
- to confirmation of whether data concerning them is being processed, information about the data being processed, further information about the nature of the data processing, and copies of the data (cf. also Art. 15 GDPR);
- to correct or complete incorrect or incomplete data (cf. also Art. 16 GDPR);
- to the immediate deletion of data concerning them (cf. also Art. 17 GDPR), or, alternatively, if further processing is necessary as stipulated in Art. 17.3 GDPR, to restrict said processing per Art. 18 GDPR;
- to receive copies of the data concerning them and/or provided by them and to have the same transmitted to other providers/controllers (cf. also Art. 20 GDPR);
- to file complaints with the supervisory authority if they believe that data concerning them is being processed by us in breach of data protection provisions (see also Art. 77 GDPR).
In addition, we are obliged to inform all recipients to whom it discloses data of any such corrections, deletions, or restrictions placed on processing the same per Art. 16, 17.1, 18 GDPR. However, this obligation does not apply if such notification is impossible or involves a disproportionate effort. Nevertheless, users have a right to information about these recipients.
Likewise, under Art. 21 GDPR, users and data subjects have the right to object to our future processing of their data pursuant to Art. 6.1.f) GDPR.
III. Information about the data processing
A. Personal Data you sent to us
You may choose to share with us some personal information, when you:
- Contact us via our general company email or our professional emails, or via a contact form;
- Contact us via one of our social or groups pages, for example our LinkedIn page;
- Interact with us in person.
You might voluntarily share with us some Data when you ask us for information about our company and projects, when you ask for support in relation to BuddyApp, when you apply for a job with us, or any other purpose in relation to BuddyApp.
We will therefore us this Data to process your request, provide you with information or support. We will not use this Data for marketing or advertising purposes.
As soon as this Data is not relevant anymore, and does not need to be kept for evidentiary purposes, we will delete it.
B. Automatic collection of technical and log Data
Your data processed when using our Website will be deleted or blocked as soon as the purpose for its storage ceases to apply, provided the deletion of the same is not in breach of any statutory storage obligations or unless otherwise stipulated below.
For technical reasons, the following data sent by your internet browser to us or to our server provider will be collected, especially to ensure a secure and stable website: These server log files record the type and version of your browser, operating system, the website from which you came (referrer URL), the webpages on our site visited, the date and time of your visit, as well as the IP address from which you visited our site.
The data thus collected will be temporarily stored, but not in association with any other of your data.
The basis for this storage is Art. 6.1.f) GDPR. Our legitimate interest lies in the improvement, stability, functionality, and security of our Website.
The data will be deleted within no more than seven days, unless continued storage is required for evidentiary purposes. In which case, all or part of the data will be excluded from deletion until the investigation of the relevant incident is finally resolved.
a) Session cookies
This processing makes our Website more user-friendly, efficient, and secure, allowing us, for example, to display our Website in different languages.
The legal basis for such processing is Art. 6.1.b) GDPR, insofar as these cookies are used to collect data to initiate or process contractual relationships.
If the processing does not serve to initiate or process a contract, our legitimate interest lies in improving the functionality of our Website. The legal basis is then Art. 6.1.f) GDPR.
When you close your browser, these session cookies are deleted.
b) Third-party cookies
Please refer to the following information for details, in particular for the legal basis and purpose of such third-party collection and processing of data collected through cookies.
c) Disabling cookies
If you prevent or restrict the installation of cookies, not all of the functions on our site may be fully usable.
IV. Information sharing and disclosure
We will not disclose any of your Data to anyone except when necessary to maintain our Website. Therefore, you Data might be shared with the following people and services:
Our employees and company members
Our employees and company members might have access to the Data you have shared with us, as long as it is necessary to fulfill their work.
We use Biohost to host our Website and email domains. Biohost is a german company located in Osterby.
All data is located in their data centers in Germany. Biohost offers strong encryption for all network connections, permanent monitoring and 24/7 access security.
The legal basis for collecting and processing this information is Art. 6.1.f) GDPR. Our legitimate interest lies in the basic technical operation of our Website and email domains.
They are processing your Data as per our instructions, and we have signed a Data Processing Agreement with them (Article 28 GDPR).
We maintain an online presence on LinkedIn to present our company and our services and to communicate with customers/prospects.
This might cause user data to be processed outside the European Union, particularly in the United States. This may increase risks for users that, for example, may make subsequent access to the user data more difficult. We also do not have access to this user data. Access is only available to LinkedIn.
In order to be able to display fonts and visual elements of our Website, we use FontAwesome’s external fonts. When you access our Website, a connection is established to the FontAwesome server in the USA in order to enable and update the display of fonts and visual elements.
The legal basis is Art. 6.1.f) GDPR. Our legitimate interest lies in the optimisation and economic operation of our Website.
By connecting to the FontAwesome server when you access our Website, FontAwesome can determine from which website your request was sent and to which IP address the font should be sent.
To secure our website and to optimize loading times, we use the CloudFlare CDN (content delivery network).
The legal basis for collecting and processing this information is Art. 6.1.f) GDPR. Our legitimate interest lies in the secure operation of our website and in its optimization.
If you access our website, your queries are forwarded to CloudFlare servers, which are located in the USA. Statistical access data about your visit to our website is collected and CloudFlare stores a cookie on your terminal device via your browser.
Access data includes:
- your IP address;
- the page(s) on our Website that you access;
- type and version of internet browser you are using;
- your operating system;
- the website from which you came prior to visiting our Website (referrer URL);
- your length of stay on our site; and
- the frequency with which our pages are accessed.
The data is used by CloudFlare for statistical evaluations of the accesses as well as for the security and optimization of the offer.
If you do not agree to this processing, you have the option of preventing the installation of cookies by making the appropriate settings in your browser. Further details can be found in the section about cookies above.
CloudFlare offers further information about its data collection and processing as well your rights and your options for protecting your privacy at this link: https://www.cloudflare.com/privacypolicy/.